This is an entry-level position that will aid with and oversee administrative support for the Arts Club Theatre Company’s artistic activities including, but not limited to: mainstage productions, touring productions, rehearsals, special events, workshops, and readings.

This position is responsible for:

• Organizing, attending, and taking meeting minutes for weekly artistic meetings.
• Proactive document creation, data entry, and information sharing.
• Drafting all Artist contracts (CTA, VMA, PGC, Letters of Agreement, etc)
• Receiving and mailing scripts & scores.
• Booking travel & accommodation for out-of-town artists.
• Writing and sending our monthly Artist Newsletter.
• Attending Arts Club dress rehearsals, opening nights, and events.

A large part of this position involves collaborating with members of the Artistic Team to assist with the day-to-day of arts administration. This includes:

• Assisting with day-to-day operations of the Artistic Team such as filing, scheduling, and updating information.
• Assisting with budget maintenance.
• Assisting with drafting contract riders.
• Assisting with organizing, scheduling, and facilitating auditions.
• Assisting with scheduling, planning, and running artistic events & programs (ie, Staff Dress Rehearsal Nights, Opening Nights, Artist Parties, Panels, Incubator Series, etc).
• Assisting with tracking rights agreements & licensing royalties for all productions.

*There might be additional elements to this role – the goal is to tailor it to the right applicant’s skills!